Privacy Policy

1. Information We Collect

• Full name, email address, phone number, address
• Employee ID, department, job title, supervisor
• Attendance, payroll, leave records, performance data
• Emergency contacts
• Login credentials and usage logs (IP address, browser type, etc.)

2. How We Use Your Information

• Manage employment and HR-related activities
• Maintain attendance, payroll, leave, and performance records
• Ensure system functionality and security
• Communicate relevant updates and notices
• Fulfill legal or regulatory requirements

3. Legal Basis for Processing

• Consent (where applicable)
• Contractual necessity (e.g., employment contract)
• Legal obligation
• Legitimate business interests

4. Data Sharing and Disclosure

We do not sell or rent your personal data. We may share your information only with:

• Authorized internal departments (e.g., HR, Finance)
• Third-party service providers under strict agreements
• Government or regulatory bodies where legally required

5. Data Security

We implement industry-standard technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure servers, and regular security audits.

6. Cookies and Tracking Technologies

Our web application may use cookies and similar technologies to:

• Improve system functionality and performance
• Track user interactions (for analytics and audit purposes)
• Maintain secure sessions

You can manage cookie preferences through your browser settings.

7. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy or as required by law. When data is no longer needed, it is securely deleted or anonymized.

8. Your Rights

You may have the right to:

• Access and obtain a copy of your personal data
• Request correction of inaccurate or outdated information
• Request deletion of your data
• Object to or restrict certain types of processing
• Withdraw consent where applicable

To exercise these rights, contact us at: privacy@aithinkers.com

9. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new effective date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions regarding this Privacy Policy or our data practices, please contact: